Meetings Coordinator

Job post summary
Date posted: January 13, 2026
Pay: $55,000.00 - $65,000.00 per year

Job description:

Do you want to contribute to an organization dedicated to improving the lives of patients? Would you like to collaborate with colleagues who are passionate about making a difference? Are you looking for a place to grow and learn new skills? Then you want to work for AANEM/ANF!

About the Position:

The Meeting Project Coordinator is a key member of our team. You must be detail oriented and customer service-focused. You will interact with physicians and other health professionals to help plan educational events, handle submission of research for a poster hall, and assist in other areas of this growing organization. You will develop valuable relationships with our members and travel with our team to our annual meeting to oversee the assigned activities.

About AANEM:

With a small staff of 18 talented employees, AANEM values the contributions, expertise, and knowledge that each employee can contribute to our mission. Everyone has a voice and can make a difference!

AANEM is the trusted leader for the physicians and other allied health professionals that diagnosis and treat patients with neuromuscular diseases such as ALS and muscular dystrophy. The AANEM serves more than 7500 members in the US and around the world. We have been in business since 1953 and have grown steadily to be a multi-million dollar nonprofit that provides amazing education, practice guidelines and position statements, certification, laboratory accreditation, and advocacy for the field. The ANF is dedicated to funding neuromuscular research and promising researchers through grants, awards, and fellowships. It is an exciting time to be part of the ANF as it has begun several new initiatives to shorten the time to diagnosis for patients and increase its fundraising.

The ANF is affiliated with the AANEM. All AANEM staff work on behalf of both the AANEM and the ANF.

What We Offer:

AANEM offers a flexible environment, a fun casual atmosphere, front door parking, great benefits including a 10% match for 401k, 100% paid health insurance for employees, life, disability, college fund contributions, and so much more! As we continually seek to strengthen AANEM, we welcome individuals who are detail oriented, creative, motivated, and agile. If this sounds like you, please apply now by sending a cover letter and resume to us. If you want more information about the position, send us an email! View our websites at aanem.org and neuromuscularfoundation.org.

Skills Needed:

  • Ability to act professionally under pressure and apply critical thinking
  • Skill in providing recommendations to advance project progress
  • Excellent oral and written communication abilities
  • Self-starter with a self-directed work style
  • Strong organizational, prioritization, and project management capabilities
  • Proficiency in grammar and editing, with strong analytical skills
  • Customer service focused and team-oriented
  • Detail-oriented with the ability to work independently under pressure to meet deadlines
  • Capacity to manage multiple projects simultaneously
  • Willingness and ability to travel

Computer Skills Needed:

  • Excellent Excel skills required including the ability to do the following:
  • Basic Formulas: Using basic functions like SUM, AVERAGE, MIN, MAX, and COUNT to perform common calculations.
  • Cell Formatting: Applying formatting options like bold, italics, cell color, borders, and number formats (currency, percentage, etc.),
  • Sorting and Filtering Data: Organizing data by sorting columns (A-Z, Z-A, or custom sorts) and using filters to view specific information.
  • Freeze Panes and Splitting Screens: Keeping headers or specific rows/columns visible while scrolling through large datasets.
  • Printing and Page Setup: Adjusting page setup options for print layouts, including print area, margins, headers/footers, and scaling options to fit data onto pages.
  • Find, Replace, Cut and Paste: Quickly locating data with Find/Replace and navigating efficiently using shortcuts (Ctrl+C, V).
  • Removing Duplicates and Text to columns: Identifying and removing duplicate entries from datasets and splitting data from one column into multiple columns
  • Basic Data Cleaning: Removing extra spaces, formatting text (UPPER, LOWER, PROPER), and using TRIM and CLEAN functions.
  • Excellent Word skills required including the ability to do the following:
  • Basic Formatting: Applying font styles, colors, and sizes; using bold, italics, underline; adjusting line spacing, and setting paragraph alignment.
  • Page Layout and Margins: Setting up margins, orientation (portrait/landscape), and page size; using layout tools to adjust document spacing and appearance.
  • Tables: Inserting tables, adjusting row/column sizes, merging/splitting cells, and formatting tables with styles to organize data neatly.
  • Bulleted and Numbered Lists: Creating and customizing bullet points and numbered lists, including multilevel lists for outlines.
  • Inserting and Formatting Images: Adding pictures or graphics, resizing, positioning, wrapping text around images, and using picture tools to adjust appearance.
  • Find and Replace: Using the Find function to locate specific text and Replace to make bulk edits, saving time when editing documents.
  • Using Track Changes and Comments: Enabling Track Changes for collaborative editing, reviewing changes, and adding/removing comments for team communication.
  • Mail Merge – selecting excel list, inserting merge fields, preview and completing the merge
  • Inserting Hyperlinks and Bookmarks: Adding hyperlinks to external websites or internal bookmarks, making navigation easier within documents.
  • Section Breaks: Creating and managing section breaks for different layouts within the same document, like changing headers, footers, or page orientation partway through.
  • Excellent Adobe skills required including the ability to do the following:
  • Creating PDFs: Converting documents (Word, Excel, PowerPoint) and images into PDF format and combining multiple files into a single PDF.
  • Editing Text and Images in PDFs: Using the Edit PDF tool to modify text, replace images, and adjust formatting within an existing PDF.
  • Using Comments and Markups: Adding comments, highlights, and annotations to a PDF, and using markups like strikethrough, underline, and drawing tools for collaborative editing.
  • Form Creation and Editing: Creating fillable forms by adding text fields, checkboxes, radio buttons, drop-down lists, and signatures, and setting up form field properties like required fields and validation.
  • Organizing PDF Pages: Rearranging, rotating, deleting, and inserting pages within a PDF document for effective organization.
  • Creating Bookmarks and Links: Adding bookmarks for easy navigation within a PDF and inserting links to pages, websites, or external files.
  • Exporting and Converting PDFs: Converting PDFs back into other formats, like Word, Excel, and PowerPoint, while maintaining formatting.
  • Combining Files and Splitting PDFs: Merging multiple files into a single PDF or splitting a PDF into separate documents based on page range or bookmarks

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Retirement plan

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to Relocate:

  • Rochester, MN 55901: Relocate before starting work (Required)

Work Location: In person

Please send your cover letter and resume by January 28, 2026.

**** Resumes without cover letter will NOT be considered. If you have trouble attaching a cover letter, contact the AANEM office for a direct email to send your information or use the contact information for Mary Kay Costello on www.aanem.org.

Apply here: 
https://www.indeed.com/viewjob?jk=cef85051ef83d8b8&from=shareddesktop_copy